This guide will take you step by step through planning your events.  You will find all of the forms and materials needed here week by week.  If you would like just the links to the forms, take a look in the Program Materials and Support area.

Only certified NFTY678 Leaders/Mentors and NFTY Regional Directors can create NFTY678 events and receive program reimbursements. If you are interested in becoming a NFTY678 Leader/Mentor, please visit our Mentor Certification page.

NFTY678 registration is housed on the NFTY webpage so it can be easily accessed by all participants. Follow this easy timeline to create your online registration,  publicize your event, and to arrange your finances.

8-12 weeks before your event

  • Work with your partners, teen leaders, and your Regional Director to decide the details for your event including the cost per participant for the activities. For 2016-17, the on-line registration fees are being covered by a generous grant from the Women of Reform Judaism. Therefore, you do not need to add a processing fee to your per person cost. However, make sure when you set your price that it covers overhead costs such as the price for your chaperones and teen volunteers.

6-8 weeks before your event

  • Fill out this registration worksheet with the event details. Please allow up to three business days for your event to be posted on your NFTY678 website for registration. You will receive an e-mail when the registration is posted that includes the link for participants to use.

* NOTE - our NFTY staff, based on your program and registration needs, will either create your registration form in our CampMinder registration system or our branded wufoo platform. You will receive an e-mail letting you know which system was used and how to access the live registration entries.

4-6 weeks before your event

  • Publicize! Use our publicity tools and let all of your partner congregations know about your event. Ask your teens to meet with the target participants and talk about how much they love NFTY! Additional materials and ideas can be found in the NFTY678 group in the Tent.
  • Use the link to your NFTY regions main webpage and tell people to "click on upcoming events to register" (this way they see all of the great things NFTY has to offer!) If you need your NFTY region's main webpage address, please ask your Launch Coordinator or NFTY Regional Director.

3-4 weeks before your event

  • You will receive access to view and print your participant list with medical and personal information. Please use this list to track your participants. Please reach out to your NFTY Regional Director with any questions.
  • If you would like an e-mail sent to a large group to publicize your event (like everyone who is currently registered or everyone who attended your last event) please use this form to send a bulk e-mail through the URJ system. Please allow up to two working days for the e-mail to go out.
  • You can also always ask your congregations to send publicity e-mails to their students and families through their own e-mail systems

After your event

  • Immediately after your program, fill out the Volunteer run URJ Youth Event – Congregation Invoice and email it to your NFTY Regional Director.
  • In order to fill out this request, you will need to know:
    • The number of participants and cost per participant
      Any participants that need to be refunded (based on the cancellation policy you set for your registration)
    • The person/congregation that the check should be made out to
      • Funds will only be given to one person/congregation. Therefore, if multiple people need reimbursement for expenditures, the person/congregation who receives the check will need to divvy out the reimbursements.
  • Email the completed NFTY678 Check Request and a copy of the registration report (the report of who attended the event from the website) to your NFTY Regional Director. Please allow 2-3 weeks for you to receive this check to reimburse your program expenses.
  • Save your program receipts for your own records.
  • Send thank you notes to everyone who helped with your program and follow-up with your participants thanking them for joining you and letting them know about future opportunities.